The format of such invoices varies enormously and they are often in the language of the country of import. Some countries require their own, unique, consular invoice form to be completed and returned to the Consulate for legalization. The procedure may be that the exporter arranges certification at the Chamber of Commerce and then presents the documents to the appropriate embassy. In some cases, there is a requirement for invoices to be certified by the commercial section of the embassy of the importing country, in the country of export. Exporting companies lodge the signatures of approved signatories with the Chamber for this purpose. What they certify in practice is that the signatory of the invoice is one authorized by the company to make such declarations on behalf of the company. They will stamp the documents with their own certification stamp. The most common required third party would be the Chamber of Commerce. The above declaration sometimes requires a third party to validate it and the content of the invoice. If the seller makes a false declaration to help the buyer escape responsibilities and obligations, such as putting a lower taxable value on the invoice than what is actually paid, the seller is party to fraud.Ī typical declaration would be: “ We hereby guarantee that this is a true and correct invoice and that the goods referred to are of the origin, manufacture and production of South Africa”. The wording differs from country to country, and is often in the language of the importing country, but invariably declares the origin of the goods and that the prices are correct export prices. It is quite common for countries to require a declaration to be typed on the invoice. You may download a typeable version of this to use for your exports by clicking here. Use this form of invoice unless other requirements have been submitted to you by the importer or clearing agent.īelow is a typical layout for a standard commercial invoice. The invoice may also be zero-rated for vat. The exporter uses the company’s standard commercial invoice, and include the above mentioned information. The simplest and most common situation is one where the importing country has no special requirements. Commercial invoice requiring third party verification.The export invoice falls into five distinct types. Because the export invoice is of such importance to the overseas Customs authorities, it is they who insist on a particular format. The exporter is faced with producing a variety of different invoices depending on import customs requirements. This information may be given on a separate auxiliary document call the packing list. Packing Specification – The number and kind of packages, sizes, weights, marks and numbers. Shipment details – The points of departure and destination (which may or may not be the Incoterms point of delivery) The terms and methods of payment – The terms of payment may not fall outside of what is allowed by the SARB exchange control guides.įreight details – This includes the name of the carrier or carriage provider, the cost of freight and the cost of cargo insurance. If it is not, Customs will assign tariff codes at their discretion which will determine the tax payable for import clearance. Technically the tariff (HS) code of all goods must also be provided on the commercial invoice. Information about the goods – This includes a description of the goods, the quantity, the origin and the value. To be compliant for Customs purposes, a commercial invoice must correlate to the goods it accompanies, and include the following information:ĭetails of the seller – This may or may not be the exporter.ĭetails of the buyer – This may or may not be the importer. It is not in itself sufficient for an import or export clearance to happen. The proforma invoice may be used as a quote or be requested by the buyer in order to obtain an import permit, raise finance or simply check the details that would appear on the commercial invoice. A pro-forma invoice is a statement provided by the seller for goods to be provided by seller.
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